What you planned, and what actually happened

Every report answers the same question in a different place: what did you roster, what was worked, and where did the two come apart. None of them work out what anybody is paid.

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Shown with sample staff, hours and rates.

What it does

Rostered against worked hours, per person and per venue, over one to thirteen weeks
Estimated cost of the roster against the cost of the hours worked, from your own rates
Lateness, no shows and punctuality, from the same record the attendance screen shows
Leave taken in the period, by kind
Long weeks against the ordinary week you set, and hours against a recorded visa cap
Every payroll send: the week, the provider, the hours and what came back
A CSV of any table, with no pay figures in any of them

Why it works this way

The decisions behind it, and what they are better than.

One arithmetic, not twoThe hours in a report come from the same function that builds the timesheet, and lateness from the same rule the attendance screen uses. A report that disagreed with the screen beside it would be worse than no report.

It will not pretend to read an awardThere is no overtime warning here, because that would claim we had interpreted an award. What is shown instead is hours against the ordinary week your business set, and hours against a cap your staff recorded. Both are warnings for a person to act on.

Cost is a planning figure and says soIt uses the rates and loadings you entered. It is for deciding whether the extra Saturday hand was worth it, not for deciding what anybody is owed.

What you get out of it

The gap is visible before it is a habitA section that runs forty minutes over every Friday is obvious in a quarter and invisible in a week.

One place to answer a question from months agoWhat was sent to payroll, when, for which week, and whether it was accepted.

Take it to the accountant as it isEach table exports as a CSV of exactly what is on screen.

How it works

1Pick a periodOne, two, four or thirteen weeks, in whole weeks.

2Read down the panelsPeople, venues, cost, attendance, leave, long weeks, payroll sends.

3Export what you needEach table has its own CSV, and the toast says whether your browser took it.

A printed chart being reviewed beside a laptop

What it does not do

Said plainly here, so nobody finds out after they have set it up.

No pay figures, and no overtime warnings, because either would mean interpreting an award
Periods are whole weeks: one, two, four or thirteen

Go further

Rostered against workedThe same comparison, in a browser tool.CSV exportWhat the hours by employee file contains.RetailHours by person and by store.

Questions about reports

What reports does Roster Flow include?

Rostered against worked hours per person and per venue, estimated roster cost against the cost of hours worked, lateness and no shows, leave taken, long weeks against your ordinary week, hours against a recorded visa cap, and every payroll send.

Do Roster Flow reports include pay figures?

No. There are no pay figures and no overtime warnings, because either would mean interpreting an award. Cost is a planning figure built from the rates and loadings you entered.

Can I export a report to CSV?

Yes. Each table exports as its own CSV of exactly what is on the screen for the period, which can go to your accountant as it is.

What periods can a report cover?

Whole weeks: one, two, four or thirteen. The hours come from the same calculation that builds the timesheets, so a report agrees with the screen beside it.

Keep reading

Timesheets and approvalsExceptions first, so you are not reading every row.

Attendance and punctualityOn time, late, no show, counted rather than remembered.

Wage costs and loadingsWhat the week costs, with weekend and public holiday rates worked in.

Multi venueEvery venue included, one switch to move between them.