Guides, templates and tools
Free things that are useful on their own, whether or not you ever use Roster Flow. The downloads need no sign up and ask for no email address.
Templates
A spreadsheet with a filled in example, a plain CSV, and a PDF to print, for each one.
Weekly roster template
One week, one page: who is on, which days, and how many shifts each. With a filled in example.ExcelCSVPDFNo sign upStaff availability form
The hours each person can work, day by day, in a form you can print or send.ExcelCSVPDFNo sign upWeekly timesheet template
Start, finish and unpaid breaks. The hours work themselves out, including past midnight.ExcelCSVPDFNo sign up
Guides and reference
Worked examples of the week, and the dates and words you look up while you build one.
How to make a staff roster
A worked example of a cafe week: cover the trade first, then fit people to it.Read the guide
Roster to payroll checklist
The checks between the last shift of the week and the pay run.Read the checklist
Public holidays by state
The 2027 dates for every state and territory, where they come from, and calendar files.Read the reference
Rostering glossary
The words on a roster, a timesheet and a pay run, each with a plain definition and an example.Read the reference
Awards and workplace rules
What to check before a roster goes out, with the award or the law it comes from on every page. General information, not legal advice.
Award pay rates
Pay rates copied from 14 modern awards, each with the date the award gives them and a link to the award.
Tools
Small tools that run in your browser. Nothing to install, nothing to sign up for, and nothing you type is sent anywhere.
Timesheet calculator
For example, 5 shifts of 8h, 30m breaks37h 30mAdd up a week of hours with breaks and overnight shifts. Nothing is sent anywhere.OpenWork hours calculator
For example, 7:30 + 8:00 + 6:4522h 15mSeveral shifts across any dates, with breaks, totalled and saved as CSV.OpenShift hours calculator
For example, 10:00pm to 6:30am8h 30mThe paid length of one shift, including one that runs past midnight.OpenFortnightly hours calculator
Two weeks of shifts with breaks, totalled for each week and the fortnight.OpenWeekend and public holiday hours calculator
Hours split into weekdays, Saturdays, Sundays and public holidays.OpenHours and minutes calculator
For example, 9:15 − 1:307:45Add and take away times typed as 7:30, 7h 30m or 7.5.Open
Questions about these resources
Are the Roster Flow templates and tools free?
Yes. The templates download with no sign up and no email address, and the tools run in your browser without an account.
Do I need a Roster Flow account to use the resources?
No. The guides, templates and tools are useful on their own, whether or not you ever use Roster Flow.
Are the rostering guides legal advice?
No. They are practical guides written from the way a working week runs. Anything that turns on an award, a notice period or record keeping points to the Fair Work Ombudsman.