Easy rostering software for Australian small teams

Build next week from last week in one click. Move a shift, copy it across the week, and watch what it costs before you publish it.

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rosterflow.com.au/app/roster

Wharf Road KitchenMon 8 – Sat 13 SeptPublished

MonTueWedThuFriSatNadia O.Manager6–26–26–26–28–4Tobias R.Chef2–102–102–102–102–10Priya V.Barista9–59–59–59–5Callum B.Floor10–610–610–64–11Mei L.Barista7–37–37–37–37–3

Priya is unavailable Saturday, so that shift was left open

Shown with sample staff, hours and rates.

What it does

Week view and day view, with staff down the side and days across the top
Copy last week, or copy one shift to any other day
Cost per shift, per person, per day and for the whole week
Photos on the roster, so you recognise who is on
Draft until you publish, so nobody sees a half finished plan

Why it works this way

The decisions behind it, and what they are better than.

The cost is there while you decideThe estimated wage bill moves as you add each shift, before anything is published, so a Saturday double is something you choose rather than something you find on the pay run.

It warns you, it does not stop youRoster somebody over their unavailability and you get a clear flag with the reason. Sometimes the shift has to be covered anyway, and software that refuses is software people work around.

Draft means draftNothing reaches a phone until you publish. You can leave a half built week open all afternoon and no one will ring you about a shift you were still thinking about.

What you get out of it

Next week starts half builtCopy last week, adjust what is different, publish. When most weeks look like the one before, most of the work is already done.

No surprise wage billYou see the estimated cost of the week before it starts, not when the pay run lands.

Staff stop asking when they are onPublishing notifies everyone rostered and the shift appears on their phone.

How it works

1Copy last weekMost weeks look like the last one. Start there and change what is different.

2Fill the gapsClick an empty cell and pick the hours and a break. The estimated cost updates as you go.

3PublishEveryone rostered is notified and clock in unlocks on their phone for those shifts.

A cafe worker filling in paperwork behind the counter

Two baristas looking at a laptop together at the counter

What it does not do

Said plainly here, so nobody finds out after they have set it up.

It does not build a roster automatically. A manager places the shifts, starting from last week if they like
There are no saved roster templates beyond copying last week or copying a single shift
The estimated cost is for deciding with, not a pay calculation

Go further

How to make a staff rosterA worked cafe week, from the trade to the phones.Cafes and restaurantsRostering the rush by the hour.Weekly roster templateThe same week in a spreadsheet.

Where rostering comes up

The industry and trade pages that lean on it, and the words it uses, defined.

Questions about rostering

What does rostering in Roster Flow do?

It lays out the week with your staff down the side and the days across the top. You copy last week or place shifts, see the estimated wage cost as you go, and publish when it is ready, which unlocks clock in on staff phones for those shifts.

Can Roster Flow build the roster automatically?

No. A manager places the shifts, usually starting from a copy of last week. There are no saved roster templates beyond copying last week or copying one shift to other days and people.

What happens if I roster somebody when they are unavailable?

The shift is flagged with the reason, such as a day they marked unavailable or leave that has been approved, and you can still assign it. The warning never blocks the shift, because sometimes it has to be covered anyway.

Do staff see the roster before it is published?

No. The week stays a draft until you publish it. Publishing tells the people whose shifts are new or changed, so a half finished plan never reaches anybody’s phone.