Visa hours limits, warned before you roster

Staff say whether they are a citizen, a permanent resident or on a visa. If there is an hours limit, Roster Flow counts the fortnight and warns you before you go over. The details come from your staff, so it is a reminder rather than a VEVO check.

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Student visa 500In session

Fortnight from Mon 8 Sept

39h of 48hExpires 14 Mar 2027

Shown with sample staff, hours and rates.

What it does

Citizen, permanent resident or visa, kept by the person themselves
Visa type, expiry date and any hours limit
Student fortnights counted from a Monday, the way the rule is written
Course break periods, when full time hours are allowed
A warning on the roster before you publish, not after

Why it works this way

The decisions behind it, and what they are better than.

The fortnight is the real fortnightA student visa limit runs over a fixed fortnight that starts on a Monday, and it has nothing to do with when your pay period happens to start. Counting it against your payroll fortnight gives the wrong answer for most businesses.

Course breaks are part of the ruleThe limit lifts while a course is out of session. Recording those dates means a student can work a full week over summer without the roster arguing about it.

They keep their own detailsThe person holds their visa and their expiry date, updates it when it changes, and you are not storing documents you did not need to hold.

What you get out of it

You find out firstA warning while you are rostering, rather than a problem later.

Expiry dates stop sneaking upA visa running out in six weeks is visible now.

Summer works properlyCourse break dates mean full time hours are allowed when they are genuinely allowed.

How it works

1They tell you what they holdCitizen, permanent resident, or a visa with its type and expiry.

2Add the detailHours limit and course break dates, where they apply.

3Roster with the warningGoing over the fortnight shows before you publish.

A young man in an apron working in a cafe

What it does not do

Said plainly here, so nobody finds out after they have set it up.

It is a reminder built from what staff record, not a VEVO check
It does not verify documents, or decide what a visa allows

Go further

Work hours calculatorShifts across any dates, totalled.CleaningStudent staff across several sites.Fortnightly timesheetFourteen days of hours on one sheet.

Where visa and work rights comes up

The industry and trade pages that lean on it.

Questions about visa and work rights

How does Roster Flow warn about visa work hours limits?

Staff record whether they are a citizen, a permanent resident or on a visa, with its type, expiry and any hours limit. Where there is a limit, Roster Flow counts the fortnight and warns you on the roster before you publish a week that would go over it.

Is the work rights warning a VEVO check?

No. It is a reminder built from what staff record. It does not verify documents or decide what a visa allows.

How is the student visa fortnight counted?

Over a fixed fortnight starting on a Monday, the way the rule is written, rather than over your pay period. Course break dates can be recorded too, so full time hours are not flagged when they are allowed.

Who keeps visa details current in Roster Flow?

The staff member holds their own visa type and expiry date and updates them when they change. A visa that is about to run out is visible ahead of time, rather than on the day.