Send approved hours to Xero

Connect once through the provider's own sign in, import your employees, and send approved hours when the week closes.

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Send to payroll

Approved

5 people

187.5 hours

Xero

Draft timesheets

Ready to run

We send the hours that were worked and approved. Your payroll system does the pay rates, penalties and loadings. We never guess at an award.

Shown with sample staff, hours and rates.

What it does

Xero, connected through its official sign in, with MYOB coming soon
Employees imported from payroll, so names and pay match
Pay rates brought across with the people
A weekly check for new starters, including their start date
Failures that explain themselves and retry

Why it works this way

The decisions behind it, and what they are better than.

We never ask for your payroll passwordThe connection uses the provider's own sign in screen. You approve it there, and you can revoke it there.

Hours out, pay stays where it belongsWe send approved hours. Pay rates, award rules and the pay calculation are set up in your payroll system, by you or your bookkeeper, and they stay there.

New starters find their own way inOnce a week, before the new roster starts, we check payroll for people who have been added and bring them across with their start date. Nobody gets missed off a roster because an email did not get forwarded.

What you get out of it

No retyping hoursThe hours you approved are the hours payroll receives.

Nothing is lost when a sync failsYour timesheets stay approved and safe, and you get a retry and a reference instead of a wall of red.

Less chasing from the bookkeeperThe approved week arrives in the payroll system they already work in.

How it works

1ConnectChoose Xero and approve the connection. You only do this once. MYOB is coming soon.

2Import staffBring the employee list across instead of typing it again.

3SendApproved hours only. Pay calculations stay in your payroll system.

An office worker at a desk in front of shelves of folders

Hands writing figures beside a calculator and a laptop

What it does not do

Said plainly here, so nobody finds out after they have set it up.

It connects to Xero only, with MYOB coming soon. Other payroll systems take a CSV export
It does not run pay runs, payslips, superannuation or Single Touch Payroll reporting
Each send covers one week, so a fortnightly pay run is two sends

Go further

CSV exportApproved hours as a file, column by column.For bookkeepersWhat arrives in payroll, and the controls behind it.Roster to payroll checklistThe checks before the pay run.

Where payroll sync comes up

The industry and trade pages that lean on it.

Questions about payroll sync

What does the Roster Flow payroll sync send?

Approved hours, one week at a time, so a fortnightly pay run is two sends. Xero receives them as draft timesheets, and MYOB will receive them as timesheets once that connection lands. Pay rates, award rules and the pay calculation stay in your payroll system.

Which payroll systems does Roster Flow connect to?

Xero today, connected through its own sign in screen, so Roster Flow never asks for your payroll password. MYOB is coming soon, and any other payroll system takes a CSV export of hours by employee.

Does Roster Flow run pay runs or Single Touch Payroll?

No. It does not run pay runs, payslips, superannuation or Single Touch Payroll reporting. Those stay in Xero, MYOB or whichever payroll system you use.

What happens if a payroll sync fails?

The timesheets stay approved, and you get a reason, a reference and a retry. Nothing is lost, and the week can be sent again once the cause is fixed.