Rostering software for bottle shops
Long hours, thin cover. Most of the day is one person, the delivery lands mid morning, and Thursday to Saturday evening is the trade that pays for the week.
| Who | Mon | Tue | Wed | Thu | Fri | Sat |
|---|---|---|---|---|---|---|
| Nadia O.Manager | 10–6 | 10–6 | 10–6 | 10–6 | 10–6 | off |
| Tom H.Retail | off | 11–1 | off | 11–1 | 11–1 | 10–6 |
| Ruby N.Retail | off | off | 4–9 | 4–10 | 4–10 | 4–10 |
The short midday shifts are the delivery. Thursday to Saturday evening carries the second person.
What makes a bottle shop hard to roster
Four things that come up in every one of these weeks, and what happens here instead.
What changes once it is running
What bottle shops get back, in the terms this trade measures it in.
A week in a bottle shop
What it is used for in a bottle shop
Specific things people in this trade do with it, rather than a list of modules.
- A week where most shifts are one person, so an unfilled afternoon is a closed shop
- A two hour shift on delivery days, instead of stretching somebody’s whole day
- Thursday to Saturday evenings staffed with two, and the rest with one
- Sunday and public holidays priced at your rate before the week is published
- A reminder before a ten o’clock open, for a shift nobody else is there to notice
- A missing clock out from a lone closer, flagged the next morning
The delivery that came while the shop was empty
One bottle shop, three staff, a pallet due on Tuesday morning.
| When | What happens | What you do here |
|---|---|---|
| Monday 4pm | The supplier moves the delivery from Thursday to Tuesday. | The two hour delivery shift is moved with it, and the clash check runs before it saves. |
| Tuesday 10:02am | The shop opens on time. One person on, as usual. | The clock in is at the shop, with the distance recorded, not on the way there. |
| Tuesday 11:15am | The pallet arrives and the second person is already rostered for it. | Two hours, priced as two hours, and no day stretched to cover a truck. |
| Saturday 9:55pm | The closer locks up and drives home without clocking out. | It is the first row on Monday, with the rostered finish offered and a reason recorded. |
| Monday | A short week of shifts is approved in a few minutes. | Three people, one missed clock out, and the hours sent to payroll. |
A delivery that moved, a shop that never closed, and one clock out fixed on the record.
The jobs that stop being jobs
Where the hours in a week like this go. No stopwatch: the left column is what the work takes without it, and the right is what is left of the same task.
| The job | Usually | Here |
|---|---|---|
| Covering a day when only one person is on | Finding out the shift is empty when a customer rings | An unfilled shift visible in the week before it starts |
| Rostering around a delivery day | Adding two hours to somebody’s shift and paying for the middle | A two hour shift on the days the pallet comes |
| Pricing a Sunday | Working it out after the week is done | Your Sunday rate in the estimate, before the roster is published |
| A lone closer who forgets to clock out | A guess at what time the shop shut | A flagged row, fixed with the rostered finish and a reason |
What the record shows, and what stays yours
Roster Flow keeps the record. Meeting the obligation is still the workplace's job, and these are the parts of it nothing here decides for you.
- Every shift, including the short ones, with its actual start and finish
- Shifts with no clock out, listed first the next morning
- The distance from the shop at each clock in
- Who fixed a missing clock out, when, and what reason they gave
- The Sunday and public holiday rates used in the estimate you approved
- Liquor licensing, RSA and who may sell, none of which are recorded here
- Minimum engagement rules that may apply to a two hour shift
- Sunday and public holiday pay, which payroll works out
- Whether a lone worker arrangement needs anything else from you
What has to be kept, and for how long, is set out by the Fair Work Ombudsman. Nothing here interprets an award or certifies that a workplace complies with one.
Who is usually on the team
Three to ten: a manager, a couple of regulars, and casuals for the evenings and the weekend.
What drives the wage cost
Mostly one person at base rates, with the weekend evenings and Sunday carrying your loadings. The whole week is a small number of shifts, so the estimate is easy to read at a glance.
Questions people in bottle shops ask
Does it keep responsible service of alcohol records?
No. It rosters staff and records hours. Licence and training records stay wherever you keep them today.
Can I roster a two hour shift?
Yes. A shift is a start and a finish, however short. Minimum engagement rules come from your award or agreement rather than from the software.
What if somebody working alone forgets to clock out?
The missing clock out is flagged and sorted to the top of the timesheet, with the rostered finish offered as the fix and the reason recorded.
Somebody working alone forgets to clock out at close. How bad is it?
It is flagged and sorted to the top of the timesheet, so you find it the next morning rather than after a pay run. You can fix it, or they can send a correction with a reason for you to approve, and either way it is recorded with who changed it and why.
Are Sunday and public holiday rates in the estimate?
Yes, at the loadings you set, and your state’s public holidays are already in the calendar including the ones that move with Easter. What the day costs is on screen before you publish it, as a planning figure rather than a pay calculation.
Can I roster a two hour shift just to cover the delivery?
Yes. Short shifts are ordinary shifts here, and a mid-morning two hour shift for the delivery prices and clocks like any other.