Free roster, timesheet and request templates
Files that do a job on their own. Every one comes as a spreadsheet with a filled in example and instructions, as a plain CSV, and as a PDF to print.
Rosters
Weekly, fortnightly, monthly, rotating and around the clock, with a filled example in every file.
Weekly roster templateOne week, one page: who is on, which days, and how many shifts each. With a filled in example.Excel, CSV and PDF · no sign upOpenFortnightly roster templateFourteen days on one sheet, for teams rostered or paid by the fortnight.Excel, CSV and PDFOpenMonthly roster templateA month laid out one day per row, for a small team that plans ahead.Excel, CSV and PDFOpenRotating roster templateFour teams on a repeating day, night and rest pattern.Excel, CSV and PDFOpen24/7 roster templateDay, evening and night cover for every day of the week.Excel, CSV and PDFOpenSplit shift roster templateLunch and dinner shifts with the gap between them planned.Excel, CSV and PDFOpenShift handover templateWhat the next shift needs to know, written down in one place.Excel, CSV and PDFOpenFIFO roster templateA swing register: who flies out when, who is on site, and who is due back.Excel, CSV and PDFOpen4 on 4 off roster templateFour crews on twelve hour days and nights, round the clock.Excel, CSV and PDFOpenLabour budget worksheetEach day’s wage budget from forecast sales, against the rostered cost.Excel, CSV and PDFOpen
Rosters for a trade
The same job shaped by the trade: a cafe’s morning rush, a pub’s late finish, a cleaner’s second site.
Cafe roster templateOpeners, the morning rush, a quiet afternoon and a busy Saturday.Excel, CSV and PDFOpenRestaurant roster templateKitchen and floor around lunch and dinner service, splits included.Excel, CSV and PDFOpenRetail roster templateOpeners, closers, a late night and weekend cover.Excel, CSV and PDFOpenPub and club roster templateBar, bistro, gaming and a function, with late finishes.Excel, CSV and PDFOpenCleaning staff roster templateSeveral sites, early and evening cleans, and travel between them.Excel, CSV and PDFOpenChildcare staff roster templateOpening, rooms, staggered breaks and closing across a long day.Excel, CSV and PDFOpenSupport worker roster templateStaff shifts across several addresses, with sleepovers noted.Excel, CSV and PDFOpenSecurity guard roster templateDay, night and event cover, with twelve hour shifts.Excel, CSV and PDFOpenSalon roster templateStylists, therapists and apprentices, with the chair or room each needs.Excel, CSV and PDFOpen
Timesheets
Hours that work themselves out from start, finish and breaks, past midnight included.
Weekly timesheet templateStart, finish and unpaid breaks. The hours work themselves out, including past midnight.Excel, CSV and PDF · no sign upOpenFortnightly timesheet templateFourteen days of start, finish and unpaid breaks that add themselves up.Excel, CSV and PDFOpenMonthly timesheet templateA month of shifts with a venue or job column for each.Excel, CSV and PDFOpenDaily timesheet templateSeveral shifts or jobs in one day, each with its own times.Excel, CSV and PDFOpenEmployee time card templateA weekly card with in, out and break times and a manager sign-off.Excel, CSV and PDFOpenClock in and clock out sheetA printable daily sign in sheet for everybody at a site.Excel, CSV and PDFOpenBreak record templateMeal and rest breaks as they were actually taken, shift by shift.Excel, CSV and PDFOpen
Requests
Swaps, changes, leave, sick calls and time off, each with the manager’s decision written down.
Staff availability formThe hours each person can work, day by day, in a form you can print or send.Excel, CSV and PDF · no sign upOpenShift swap request formThe shift, the colleague taking it, both agreements and approval.Excel, CSV and PDFOpenShift change request formThe shift as rostered, the change asked for and the reason.Excel, CSV and PDFOpenEmployee leave request formDates, the kind of leave, the shifts it lands on and approval.Excel, CSV and PDFOpenSick leave notification formWho called in, when, the shifts affected and who covered.Excel, CSV and PDFOpenTime off request formA date somebody cannot work, without any pay or leave calculation.Excel, CSV and PDFOpen
Job descriptions
What each job actually involves, the shifts it runs to, and where its rate comes from. Example wording to adapt, one trade at a time.
Barista job description templateWhat a barista does, the shifts it involves, and where the rate comes from.Example wording, checked 18 September 2026OpenChef job description templatePrep, service, ordering and food safety records, written down for a small kitchen.Example wording, checked 18 September 2026OpenWaiter job description templateFloor service from setting up to cashing off, for a restaurant or cafe.Example wording, checked 18 September 2026OpenBartender job description templateBehind the bar from set up to close, including the responsibilities that come with alcohol.Example wording, checked 18 September 2026OpenRetail assistant job description templateThe shop floor, the till and the stockroom, for a small retail business.Example wording, checked 18 September 2026OpenCleaner job description templateSeveral sites in one shift, with keys, chemicals and a sign off sheet.Example wording, checked 18 September 2026OpenKitchen hand job description templateDishes, prep, deliveries and the close down, for the job a kitchen cannot run without.Example wording, checked 18 September 2026OpenFast food crew member job description templateFront counter, drive through and back of house, on a roster full of juniors and students.Example wording, checked 18 September 2026OpenDuty manager job description templateThe person who runs the shift: the floor, the till, the incidents and the close.Example wording, checked 18 September 2026OpenSupport worker job description templateSupport in a participant’s home and community, with the records the funding relies on.Example wording, checked 18 September 2026OpenSecurity guard job description templateStatic guarding and patrols, with the licence, the log and the handover.Example wording, checked 18 September 2026OpenChildcare educator job description templateA room, a routine and the records, for an early learning service.Example wording, checked 18 September 2026Open
Policies and notices
Example wording to adapt. These are drafts until a workplace relations professional has reviewed them.
Roster change notice templateA proposed change to regular hours, the reason, and a response.Example wording, checked 18 September 2026OpenStaff rostering policy templatePublishing, availability, swaps, leave and corrections, in one policy.Example wording, checked 18 September 2026OpenTime and attendance policy templateClocking, breaks, missed clock outs, corrections and approvals.Example wording, checked 18 September 2026OpenAnti-bullying policy templateWhat bullying is, what it is not, and what happens when somebody reports it.Example wording, checked 18 September 2026OpenSexual harassment policy templateThe positive duty, what the law counts as harassment, and what a business has to do first.Example wording, checked 18 September 2026OpenEqual opportunity policy templateThe seventeen protected attributes, what adverse action is, and what is not discrimination.Example wording, checked 18 September 2026OpenCode of conduct templateWhat is expected on a shift, said once, so the standard is not a matter of opinion.Example wording, checked 18 September 2026OpenGrievance policy templateA complaint route with steps, timeframes and somebody to go to when the first person is the problem.Example wording, checked 18 September 2026OpenWork health and safety policy templateThe primary duty, hazards, incidents and the psychosocial risks that get left out.Example wording, checked 18 September 2026OpenSocial media policy templateWhat staff can post about work, photos on shift, and who answers a bad review.Example wording, checked 18 September 2026OpenLeave policy templateEvery kind of leave in one place, with how to ask and how long an answer takes.Example wording, checked 18 September 2026OpenProbation policy templateHow the first months work, and why probation is not the period the law cares about.Example wording, checked 18 September 2026OpenDrug and alcohol policy templateFit for work, prescribed medicine, and what a manager does about somebody who is not.Example wording, checked 18 September 2026OpenConfidentiality policy templateWhat stays inside the business, who it covers, and what happens after somebody leaves.Example wording, checked 18 September 2026OpenUniform and presentation policy templateWhat to wear, who pays for it, and where a presentation standard stops being lawful.Example wording, checked 18 September 2026OpenMobile phone policy templatePhones on shift, phones while driving, and phones in rooms where they do not belong.Example wording, checked 18 September 2026OpenCash handling policy templateFloats, counts, banking, and why a short till does not come out of anybody’s pay.Example wording, checked 18 September 2026OpenTips policy templateWho shares in tips, how the split works, when it is paid and how it is taxed.Example wording, checked 18 September 2026OpenLone worker policy templateWorking alone, checking in, and what happens when somebody does not answer.Example wording, checked 18 September 2026OpenKeys and alarm policy templateWho holds a key, who knows the code, and what happens the day somebody leaves.Example wording, checked 18 September 2026OpenWorkplace surveillance policy templateCameras, computers and tracking, with the written notice New South Wales requires first.Example wording, checked 18 September 2026Open
Questions about the templates
What formats do the roster and timesheet templates come in?
Every template comes as an Excel workbook with a filled in example and instructions, as a plain CSV file, and as a PDF to print. The workbooks also open in Google Sheets and Numbers.
Do the timesheet templates work out pay?
No. They work out hours from start, finish and unpaid breaks, including shifts that finish after midnight, but none of them works out award rates, penalties, loadings or pay.
Are the policy and notice templates ready to use?
Not yet. They are example wording to adapt, and they are marked as drafts until a workplace relations professional has reviewed them.
Do I have to sign up to download a template?
No. The downloads are plain links to the files, with no sign up and no email address asked for.