Roster change notice template
For a change to somebody’s regular roster or ordinary hours rather than a one-off swap: what is proposed, why, when it would start, and room for their response. Awards and agreements can require consultation first.
| Section | What the notice says |
|---|---|
| To | Jo Park, retail assistant |
| From | Lena Morris, store manager |
| Date given | Mon 1 March 2027 |
| Current regular roster | Mon, Wed and Sun, 09:00 to 17:45 |
| Proposed roster | Mon, Wed and Sat, 09:00 to 17:15 |
| Proposed start date | Mon 29 March 2027 |
| Reason for the change | Sunday trading is moving to casual staff |
| Likely effect on the employee | Sundays off, and Saturday worked instead, for a similar number of hours |
| How to respond, and by when | Tell me in person or in writing by Mon 15 March 2027 |
| Meeting offered | Tue 9 March 2027 at 10:00 in the office |
| Employee response | Asked to keep one Sunday a month |
| Outcome and date | Agreed: the first Sunday of each month kept, confirmed 16 March 2027 |
What is in the file
- Template, blank, with each section down the side and room for the answer.
- Example, the same sheet filled in for Harbour Street Books.
- How to use, with the steps and the mistakes below.
How to fill it in
- Use it for a change to regular hours, not a one-off shift change.
- Check the award or agreement for consultation and notice requirements before giving it.
- Explain the reason and the likely effect honestly, and give real time to respond.
- Record the response and the outcome, and give the employee a copy.
Common mistakes
- Giving the notice after the new roster is already published
- A response window too short to be a real consultation
- No written outcome, so nobody can say later what was agreed
When a spreadsheet stops being enough
Roster Flow keeps every roster change in an audit trail with who made it and when, and publishing a week tells everybody rostered on it.
Questions
What is on the roster change notice template?
12 sections down the side, running from to to outcome and date. The example beside them is filled in for Harbour Street Books: a proposed change to regular hours, the reason, and a response.
Does the roster change notice template work anything out for you?
No. It is a document with 12 sections to answer in your own words, not a calculator. Nothing on it is a formula.
Can I use the roster change notice template in Google Sheets?
Yes. Open roster-change-notice.xlsx from Google Drive, or use File, then Import, then Upload with roster-change-notice.csv. The document and its example come across either way.
Is the wording in the roster change notice template ready to use as it is?
The roster change notice template is a starting point for Harbour Street Books or any business like it, to adapt rather than sign. The wording was checked against the official sources on 18 September 2026, it is not legal advice, and it has not been through a workplace relations professional.