Free shift change request form
For somebody who needs a rostered shift moved, shortened or dropped: what was rostered, what they are asking for, why, and what the manager decided.
| Question | Answer |
|---|---|
| Name | Ari Kaplan |
| Role | Cook |
| Shift as rostered: date | Fri 5 March 2027 |
| Shift as rostered: start and finish | 16:00 to 23:00 |
| Change asked for | Finish at 21:00 instead of 23:00 |
| Reason | University exam at 08:00 the next morning |
| Can anybody cover the difference? | Sione can close the kitchen |
| Date asked | Mon 1 March 2027 |
| Manager decision | Approved |
| Manager comment | Sione confirmed for 21:00 to 23:00 |
| Manager name and date | Tom H., 2 March 2027 |
What is in the file
- Template, blank, with each question down the side and room for the answer.
- Example, the same sheet filled in for Marlow Street Bistro.
- How to use, with the steps and the mistakes below.
How to fill it in
- Ask as early as possible, and say exactly what change is needed.
- Suggest who could cover, if you know.
- The manager checks cover and anybody’s hours before deciding, and writes the decision down.
- The change only counts once the roster shows it.
Common mistakes
- A change agreed in passing and never written down
- An approval that leaves a section short for the rest of the night
- A decline with no reason, which brings the same request back next week
When a spreadsheet stops being enough
In Roster Flow a manager changes the shift on the roster, and the change is kept in the audit trail with who made it and why.
Questions
What is on the shift change request form?
11 questions down the side, running from name to manager name and date. The example beside them is filled in for Marlow Street Bistro: the shift as rostered, the change asked for and the reason.
Does the shift change request form work anything out for you?
No. It is a form with 11 questions to answer in your own words, not a calculator. Nothing on it is a formula.
Can I use the shift change request form in Google Sheets?
Yes. Open shift-change-request.xlsx from Google Drive, or use File, then Import, then Upload with shift-change-request.csv. The form and its example come across either way.
Do I need an account to download the shift change request form?
No. shift-change-request.xlsx, shift-change-request.csv and shift-change-request.pdf are plain links. There is no sign up, no email address asked for, and nothing to install.